The Ultimate Year-End Payroll Checklist 2022

This is especially important this year because companies on a bi-weekly pay period will have 27 total pay periods this year instead of 26. This will affect annual leave balances that are accrued for the year and other year-end calculations. Check that all information is correct on file, including SSN and FEIN. If you had to start a business anywhere, California is a great place to do it. It has a boomin’ economy , and offers plenty of tax credits and other incentives for small business owners.

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• Employee Benefits Offer health, dental, vision and more to recruit & retain employees.
• If an employee decides to cash out their unused paid time off, calculate their payment and run payroll for the amount.
• There are many steps involved in preparing for year-end payroll.

If you have made any changes to your business structure throughout the year (like incorporating from a sole-proprietorship), you will have two Employer Identification Numbers . Now’s a great time to support small businesses with your holiday shopping. Processing payroll after December 31st can result in a penalty or interest charge. Bonus and off-cycle payrolls should also be processed before December 31. You can find most of this information on your team’s W-4 forms. After the last payroll and before the first payrollof the next calendar year. If you are looking to outsource Paychex can help you manage HR, payroll, benefits, and more from our industry leading all-in-one solution.

Payroll Taxes

If you have more than 50 employees or your business is self-insured, you must file a form 1095 with the IRS as proof that you offered health coverage. Self-insured small businesses must file a 1095-B form, and employers with more than 50 employees must file a 1095-C form. You can find these forms on the IRS website or file electronically through Social Security’s Business Services Online website. Alternatively, you can use payroll software to file W-2s online. Your W-3 form is filed along with W-2 forms and gives the IRS the total amount you paid to employees.

Employers were able to defer their 6.2% Social Security taxes through December 31, 2020, with half due at the end of 2021 and the other half due at the end of 2022. However, this means businesses cannot deduct payroll taxes until they pay off those deferred taxes.

Develop a Year-End Payroll Checklist to Make Tax Time Easier

Instead, create a year-end payroll checklist that you can consult and work through each year. Include all required steps, plus the items that apply to your business. https://www.wave-accounting.net/ Here are a few tips to ensure your year-end payroll processing goes smoothly. All the paychecks you issued throughout the year need to be accounted for.

These amounts all tally up at the end of the year and are reflected in the T4s/T4As. Keep in mind that if your YTD amounts are incorrect, you may end up overpaying taxes and other source deductions.Moreover, you should also review accrued vacation amounts. With Knit, vacation accrued is the vacation earned, while YTD vacation pay is what was paid out.

Gather Essential Information for ACA Reporting

Deposit requirements can change each year, so make sure you have the correct deposit frequency information so that you don’t miss any remittance deadlines. This checklist covers everything you need to create and file T4 and T4A summaries and slips and pay remittances in the great white north, so you’re ready to take on next year. Considering minimum wage laws are a regular topic of discussion, and frequently changing in various states, you need to be aware of the latest Year End Payroll Checklist For Your Business developments to properly prepare. Simple and easy way to manage checklists, tasks and processes all in one place. If you don’t already have an accountant, you can find a directory on the American Institute of Certified Public Accountants website. Alternatively, you can see if your tax software offers CPA consulting hours or ask your business colleagues for a reference. Using the same system each year saves time and ensures you meet all year-end payroll requirements.

Make sure all of your information is correct when you run the first payroll of the year. Your payroll year-end checklist doesn’t finish when one year ends. And if payday falls on a bank holiday , you must adjust your payroll schedule to accommodate for bank holidays. Depending on your policy, determine whether employees want to roll over their accrued time off or cash it out. Or, if you have a use-it-or-lose-it policy, notify employees of when they need to use their accrued PTO by. Keep in mind that there are PTO payout laws by state you must follow. Don’t enter a new year with disorganized records and loose ends.